Set up & get your first answer

The full setup, start to finish — no technical help needed. About 15 minutes to your first real answer.

This is the whole journey, start to finish. You can do every step yourself — no developer, no consultant. Budget about 15 minutes, most of which is waiting for your history to import.

If you'd rather have someone do the setup with you or for you, a consultant can — see Helping a studio go faster. Nothing below requires one.

What you'll need

• An email address to create your account.
• Login access to one of the tools your studio already runs on — your booking platform, your payments, or your accounting. One source is enough to get a first answer; you can add more later.
• An AI assistant you already use, or are happy to install — Claude Desktop is the simplest starting point.

Step 1 — Create your account (2 min)

Go to app.kula.digital and sign up. You'll land in a short setup wizard that asks a few plain questions:

• Your studio's name, region, and timezone.
• What kind of studio you run (yoga, reformer, strength, climbing…).
• What you're allowed to let the AI read (you stay in control — see Is my data safe?).

Behind the scenes we create a private database just for your studio. You'll see a short "setting up" screen while that happens. When it's done, you're in.

The Kula Intelligence console you land on after signing in

This is your home base — connectors, AI access, and your studio's data status all live here. The rest of the steps below start from this screen.

Step 2 — Connect your first data source (5 min + import time)

From your dashboard, open Connectors and pick the source you want to start with. Each one has its own short guide for where to find the key or how to sign in:

• Stripe — payments and subscriptions
• Wix — bookings, members, online store
• Mindbody — bookings and memberships
• Xero — accounting
• Meta — Facebook & Instagram marketing
• Google Analytics 4 — website traffic
• CSV & ClassPass — upload a spreadsheet

The pattern is the same for all of them: Test → Connect → Import. You test that your key works, connect, then pull in your history (we suggest starting with the last 12 months). The import runs in the background — a big studio can take 20–30 minutes, so this is a good time for a coffee.

Don't worry about getting everything connected today. One source gives you real answers. You can add the rest whenever you like.

Step 3 — Connect your AI assistant (2 min)

Now connect Claude (or another assistant) to your studio. In app.kula.digital → Connectors, create a connector — its permission level is set by you, and for your own use Operations is the right default (the AI sees member names but not emails, phones, or payment details). Copy the connect link it gives you and add it to Claude.

Full steps are in Connect Claude; the levels are explained in Permission levels.

Step 4 — Ask your first question

Open Claude and ask something real:

"List the tools you can use from Kula Intelligence."

That confirms the connection. Then ask a question about your studio:

"How many members have we got, and how has attendance moved over the last 12 months?"

If the numbers look right, you're connected and reading your own data. Head to What you can ask for the question library — it's free and there's no limit to what you can ask. When you're ready for a full work-up of your whole studio, Studio Ignition is our paid diagnostic add-on.

If something doesn't work

• The AI says it can't see any tables → your import may still be running, or the data source needs a moment to finish. Give it a few minutes, then ask again.
• A "401" or "sign-in expired" message → your connect link needs renewing; create a fresh connector in app.kula.digital → Connectors.
• Anything else → Troubleshooting.

What's next

• What you can ask — the free question library by problem.
• Studio Ignition — our paid diagnostic add-on, for a full end-to-end work-up of your studio.
• Your weekly rhythm — keep getting value, week after week.